Premium Flights, Fully Managed
Planning a corporate event in France is exciting, but it can quickly become overwhelming without expert travel support. Whether you’re organizing a leadership summit in Paris, an incentive retreat in Provence, or a multinational conference in Lyon, the logistics of group movements, VIP handling, and travel changes demand precision.
Frenchway Travel specializes in managing end-to-end travel logistics for M.I.C.E. events across France. With over 40 years of experience, we support everything from small executive offsites to large-scale conferences, ensuring every traveler, from VIPs to attendees, arrives on time and stress-free.
Use this step-by-step travel checklist to streamline your planning and see how Frenchway elevates your event from start to finish.
1. Define Your Event Scope and Travel Needs
What you need to do:
- Finalize event dates, venue(s), and attendee list
- Determine who’s handling what: in-house team vs outsourced travel.
- Identify VIP travelers, speakers, and executive staff.
- Separate international vs domestic participants
How Frenchway helps:
✔ A dedicated Travel Advisor scopes out every travel requirement early
✔ We support both small offsites and 500+ attendee conferences with scalable solutions
✔ We ensure diplomatic-grade coordination for government officials and C-suite leaders
Looking for a venue?
Consider the Palais des Congrès de Paris or Cannes’ Palais des Festivals for world-class event space.
2. Centralize All Travel Bookings
What you need to do:
- Eliminate fragmented bookings—use a single point of coordination
- Collect traveler data early (passports, preferences, loyalty numbers)
How Frenchway helps:
✔ We consolidate all travel—flights, trains, hotels, and ground transport—into one streamlined plan
✔ Our team manages last-minute rebookings and emergency changes in real-time
✔ We book directly with partners like Air France and Delta/SkyTeam, securing elite perks and group rates
3. Book Flights Strategically
What you need to do:
- Select carriers that offer flexibility and reliability
- Group travelers by origin and arrival times
How Frenchway helps:
✔ We negotiate Group Airfares and optimize multi-city routing
✔ We secure business-class and first-class seats for executives
✔ We work with SkyPriority and Flying Blue programs to maximize corporate benefits
Need high-end transport for top executives?
Explore Best Business Class Rates.
4. Secure Hotels That Align With Your Event
What you need to do:
- Book hotels close to the venue with flexible cancellation terms
- Arrange different tiers of accommodation (VIPs, staff, crew)
- Account for early check-ins and late check-outs
How Frenchway helps:
✔ We offer Hotel Accommodations across Paris, Nice, Lyon, Marseille, and Cannes
✔ We manage room blocks, suites, and extended stays with our exclusive partner rates
✔ Our advisors handle all booking modifications, so your team can focus on the event
Looking to host your event in the countryside?
The France Convention Bureau is a great resource for regional MICE destinations.
5. Coordinate Ground Transportation Logistics
What you need to do:
- Plan transfers from airports, hotels, and venues
- Ensure security and comfort for executive/VIP travelers
How Frenchway helps:
✔ Our Transportation Solutions include chauffeured sedans, executive vans, and buses
✔ We coordinate local transport routes for optimal event flow
✔ We vet every French transportation partner for safety, punctuality, and professionalism
6. Provide VIP & Concierge Services
What you need to do:
- Guarantee elite experiences for your executives and high-profile guests
- Arrange luxury support for private dinners, speaking appearances, or panels
How Frenchway helps:
✔ Access to VIP airport services including SkyPriority check-in, fast-track security, and luxury lounge access
✔ Personal booking support for fine dining, wellness, and leisure experiences
✔ Discreet support for celebrities, heads of state, or board-level guests
Hosting international executives? Review our MICE Travel Management solutions for full-scale planning.
7. Prepare for Last-Minute Adjustments
What you need to do:
- Expect schedule shifts, extended meetings, and flight issues
- Designate a team member or agency to manage changes live
How Frenchway helps:
✔ Our team offers 24/7 concierge-level support during the entire event
✔ We handle reschedules, room changes, and ground transport reroutes
✔ Frenchway operates as an extension of your event logistics team, ready to act at a moment’s notice
8. Post-Event Reporting & Travel Expense Management
What you need to do:
- Collect receipts, audit travel activity, and present budget reporting
- Close out billing by department, client, or internal cost center.
How Frenchway helps:
✔ We provide detailed reporting on travel behavior, savings, and spend
✔ We streamline invoicing across multiple payers with our Travel Expense Management system
✔ We help you find cost-saving opportunities for future events while keeping premium service
Local Expertise Across France
With offices in Paris, Frenchway bridges global business expectations with French culture and compliance. Our on-the-ground experience allows us to:
- Recommend event-friendly venues, luxury hotels, and vendors
- Navigate regional regulations and travel requirements.
- Act as your bilingual partner during complex moments
Frenchway Travel specializes in managing end-to-end travel logistics for M.I.C.E. events across France. With over 40 years of experience, we support everything from small executive offsites to large-scale conferences, ensuring every traveler, from VIPs to attendees, arrives on time and stress-free.
Use this step-by-step travel checklist to streamline your planning and see how Frenchway elevates your event from start to finish.
Ready to Take Your Event Travel to the Next Level?
Whether you’re planning a private CEO summit or a 300-person conference, Frenchway Travel provides the reliability, responsiveness, and refinement your event needs.
📞 212-243-3500
English 
Français